B. Requests by Cm. Louis H. Bruni 1. Discussion and possible action concerning the results of the internal audit conducted at the Fleet Maintenance Division with possible Executive Session pursuant to Section 551.074 of the Texas Government Code to discuss personnel matters in relation to this internal audit. Cm. Bruni stated that in January, 1995 he sent a letter to Mr. Vargas requesting an audit of the Fleet Maintenance Division, the audit was completed in June of 1995. Recently, a year and a half later they got the final draft of this internal audit and this report has serious accusations and serious problems that he sees. For instance, in the cost and repairs to some of our police cars, when they were purchased they spent $11,999.00 and some of our Police Department cars have a total investment of over $34,000.00. He said this does not make sense that if you paid $12,000.00 and you have $34,000.00 invested in repairs something is wrong. He added there are other vehicles that have repairs in excess of 50% of the purchase price. One vehicle had repairs in excess of 200% of its purchase price. The report lists about 15 different vehicles where the fuel tank size allows for only 20-gallon capacity, but yet somehow someone manage to put 29.8 gallons in it. He added that vehicle #1291 has capacity for 25 gallons yet they manage to put 42.2 gallons in it. He said that apparently there is a serious problem on how they can get this much gasoline in a gas tank. He said that vehicle #1298 has a 25 gallon gas tank, but they managed to put 72 gallons in it. On November 4, 1994 a vehicle was auctioned, however the maintenance records indicate that they have been fixing flat tires on it. How do we fix or repair vehicles that we don't own anymore? On one of the police vehicles, within a year and a half we spent $4,485.00 on transmission repairs and we have three different transmissions put in. Also mechanics spent six hours fixing a siren, why not buy a new one and move on. He concluded by stating that this report is full of serious problems, that it was a waste of taxpayers money and asked staff how all these things happened, why it took so long to get this report, and what we are going to do to safeguard the taxpayers money. Florencio Pe¤a, Interim City Manager, stated that he can't answer as to why it wasn't provided, anytime prior to July of 1996 when he came on board. He added that in the last five months they have been looking at this audit and have implemented many recommendations, there are still very serious problems, and he wants council to consider expanding the audit, the problems will be addressed and some changes have already implemented. Mayor Ramirez stated that he wants to see the definitive steps that have been taken on the part of Mr. Joe Guerra to safeguard a lot of these things happening now, and expand the audit to get more detail into the audit. That we proceed to prosecute to the full extent of the law because we will not tolerate people scheming of any of our operations because it is not conducive to good government. On the third component we should hold our comments to generalities and let staff and the internal auditors work on the specifics and details and as soon as they are prepared to come with us on a thorough report that they do so, but whenever they feel they are ready to proceed with filing charges at the District Attorney's office, that by consensus at this time, they authorize them to proceed in filing those charges at the D.A.'s office. Cw. Montalvo requested that the Audit Department gives a report to council directly instead of the City Manager. Mayor Ramirez stated that we should get the reports or whatever comes out, when it comes out and that it come to them (Mayor and Councilmembers) at the same time.
Thursday, December 4, 2014
Things Don't Add Up At Fleet Maintenance Division
Minutes from city council meeting on December 16, 1996. Apparently there were discrepancies in maintaining police cars.